Found yourself locked out of a PDF that you need to edit or save?
Locked PDFs can be great for keeping private information secure, but they can also result in awkward situations with you being unable to acces its contents!
What happens if you forgot the password or your colleague who know the lock isn’t responding?
Don’t worry, we’ve covered everything you need to know about locked PDFs below!
Keep on reading to learn how to unlock, edit, save, and manage your locked PDFs easily.
Here’s what you’ll learn:
- 2 Main Types Of Secured PDFs
- 4 Ways To Unlock And Edit Locked PDFs
- Other Ways To Unlock Locked PDFs
- How To Save Locked PDFs After Unlocking Them
2 Main Types Of Secured PDFs
There are 2 main types types of secured PDFs: A user-locked one and a owner-locked one.
What’s the difference?
A user-locked PDF simply means that as the user, you’ll need a password to view the contents.
An owner-locked PDF means that you need a password to modify the document in any way. This can include copying, printing, or other forms of editing.
If you do not know the password to the document, there is not a way to unlock it.
There are some ways you can still view the document if absolutely necessary, though. You can use tools like Adobe Acrobat Pro to remove the PDF password.
First, let’s take a look at what you can do for locked PDFs.
4 Ways To Unlock And Edit Locked PDFs
If you have a locked PDF that you need to unlock, edit, or save, fortunately, you have a few different options to go about this.
Here’s what you need to know.
How to unlock password protected PDFs
If you know the password, then you can follow these steps to unlock the document:
- Go to the folder where your locked PDF is.
- Open the locked document using any PDF viewer.
- Input the correct password, and you will be granted access to the file
If you wish to remove the password from the document, follow these steps:
- After you have unlocked the file, click on “File”.
- Then click on Info > Protect Document > Encrypt with Password.
- It will then show the password box - clear the password until it is empty.
- Then click OK.
Or
- Open the locked document with Microsoft Word.
- In the tabs, click on Review.
- Then select Restrict Editing > Stop Protection.
- It will show a dialogue box to input the password and put in the password.
- Click on Unprotect Document, then click OK.
After completing these steps, the password protection will no longer be there. You can now view the PDF without any restrictions.
How to edit locked PDFs
If a PDF is secured, it is typically not supposed to be edited unless it is edited by the author.
The best option is to contact the author of the PDF for editing purposes
If you do have the permission to edit or only certain features are restricted, then you can open the document by following the steps above.
Once the password is removed, you’ll have access to view it. Many times, a different password is also required for editing.
If you attempt to edit without unlocking the document, you’ll receive an error like this:
PDF unlocking tools
If you need to unlock the PDF for editing purposes, you can use a third-party, online tools like SmallPDF to do so.
Here are the steps to complete it:
- Upload your protected PDF into the Unlock PDF tool.
- Enter the password.
- Wait for the PDF to unlock, then select “Edit PDF”.
- Once you’re finished with editing, you can click the download button to save the document .
If you have access to Adobe suite, then you can use Adobe Acrobat to unlock your PDF as well. Unlocking your document is quick and simple with this tool:
- Open the PDF in Adobe Acrobat.
- Use the “Unlock” tool by choosing Tools > Protect > Encrypt > Remove Security
- Remove the password:
- If the document has a Document Open password, just click “OK” to remove it.
- If the PDF has a permissions password to edit, then enter the password into the box and click “OK.” Click “OK” again to confirm your desired action.
What to do if you forgot the PDF password?
If you forgot or simply don’t have the password, there is not a way to recover it.
There are some options that you can use to basically create a copy of the old document. Please note that some interactive elements might be removed if you use this option.
This is risky but might be worth a shot if you’re out of options.
How to create a new copy of a PDF with Adobe Acrobat DC:
- Open the PDF in Acrobat DC.
- Select File > Print.
- Choose Adobe PDF as the printer in the popup box.
- Click Print.
- Type a new name for your file and click Save. You can now edit the new version of your PDF.
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Other Ways To Unlock Locked PDFs
If you don’t have access to the Adobe suite but still need a way to unlock your PDF, then you have some other options.
There are a few different techniques that you can use to access the PDF without losing or distorting the formatting.
Note: The below is an overview of our full article 7 ways to unlock PDF forgotten passwords. Be sure to check that guide out for the full steps and detailed overview with examples!
Unlock locked PDF with Google Drive
If you can’t remember the password to your locked PDF, then you can open the document in Google Drive if you have a Gmail account.
This involves uploading the document to Drive, using Google’s document converter, and then downloading it as a Microsoft Word document. Please note that this may change the formatting of your document.
Rename the PDF file
Another option to remove the password for a document includes renaming it and changing it to a zip file.
This process is a bit back and forth, but it is an option that doesn’t require any other software or tools.
Change the PDF file format
Please note that this option will only work if the PDF is locked to prevent editing. This option involves hanging the text format to Rich Text format.
It usually works best with Microsoft Office Pro 2010. If you have a password on a Word document that needs to be removed, check out the tutorial on how to remove MS Word document passwords for more info.
Use an online password remover
There are several tools online, but the tool mentioned in the above section is Small PDF’s “Unlock PDF” option.
It’s free and will easily remove the password without damaging the PDF.
Edit the PDF with Wordpad
Wordpad is a Windows software that can be used to view and edit documents. This tool is best used for password-protected PDFs that are locked against editing. Make sure to have an extra copy of the file in case of data loss in the process.
Save the PDF as a new file
This is a great option if you have access for viewing the PDF, but you aren’t able to edit. This involves opening the document in Microsoft Word “Read Only” mode and saving the file as a new one. This will make the renamed file editable.
Open the PDF with Google Chrome
Opening your locked PDF in Google Chrome will allow you to use the converter built into Google. This involves saving the PDF as a new document once opened in Chrome. You’ll then be able to access the new document without a password.
See our full guide on how to open a PDF in Chrome for more info on this.
How To Save Locked PDFs After Unlocking Them
Finally, to save a PDF that is locked without the password protection, you’ll need to unlock it before saving. Here is a general way of unlocking your PDF.
If you know the password, then you can follow these steps to unlock the document:
- Go to the folder where your locked PDF is.
- Opent the locked document using any PDF viewer.
- Input the correct password, and you will be granted access to the file .
After you have access to the document, you’ll need to remove the password protection and save it again. Here are the steps to follow:
- After you have unlocked the file, click on “File”.
- Then click on Info > Protect Document > Encrypt with Password.
- It will then show the password box - clear the password until it is empty.
- Then click OK.
Or
- Open the locked document with Microsoft Word.
- In the tabs, click on Review.
- Then select Restrict Editing > Stop Protection.
- It will show a dialogue box to input the password and put in the password.
- Click on Unprotect Document, then click OK.
After completing these steps, the password protection will no longer be there. You can now view the PDF without any restrictions.
After the PDF is unlocked, then you can save it without the password protection.
Conclusion
Hopefully, this guide helped in managing and unlocking your PDFs.
If a document is locked and you are not the owner, it is best to contact the owner for the password to be authorized for viewing or editing.
If you need to access or edit a PDF and you can’t remember the password, unlocking it with other tools or software is a last resort. Be sure to follow the best safety practices to ensure you don’t infringe on the privacy rights of the document owner.
Finally, if you’re looking for more information and best practices on managing your PDF documents, be sure to also read:
- How To Edit A Password-Secured PDF File (Tools Overview)
- How to Turn a PDF File Into Google Docs Without Losing Formatting
- How to Redact a PDF and Blackout Sensitive Text
Out-of-the-box PDF generation
The easiest way to automatically generate and manage paperless documents at scale.
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FAQs
How do I remove restrict editing from a PDF? ›
- Select the File tab.
- Select Properties in the drop-down menu.
- Select the Security tab in the Document Properties dialog box.
- Select No Security in the Security Method drop-down menu.
- Enter your password in the Password dialog box and then select the OK button.
Right-click the file and select Properties. Uncheck the box for Read-only and click OK. Use online or offline PDF converters to change PDF to editable file formats. Then you can edit the PDF as you like.
How do I turn off locked for editing? ›- Save all your work, and then quit all programs.
- Press CTRL+ALT+DELETE to open the Windows Security dialog box.
- Click Task Manager, and then click the Processes tab.
- Click Winword.exe, and then click End Process.
- In the Task Manager Warning dialog box, click Yes.
- On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing.
- In the Restrict Formatting and Editing task pane, click Stop Protection.
- Open your PDF file in Acrobat Pro.
- Click the Edit PDF tool on the right-hand panel. ...
- Use editing tools to add new text, edit text, or update fonts using selections from the Format drop-down list.
- Move, add, replace, or resize images using the tools in the Objects list.
The PDF document is encrypted with password protection. You may be using a PDF reader that only allows you to preview files, not edit them. The PDF was created using an outdated or ineffective program that makes editing the file difficult. The editing software you are using is too complicated.
How do I unlock a file for editing? ›Right-click a file (or click the ellipses (...)) to open the More Options menu. Click Unlock.
Why are my files locked for editing? ›The file might be locked because: The file is shared and another user is currently editing it. An instance of the Office app is running in the background with the file already opened. The file has been marked as Final and can no longer be updated.
How do you get a document out of edit mode? ›Open any Word document for which you have edit permissions. Click the Editing button in the ribbon (in the top-right corner, next to the Share button), and then click Reviewing or Viewing to switch to a different way of working with your document. (NOTE: The button name will change based on the selected mode.)
How do I enable editing? ›- Go to File > Info.
- Select Protect document.
- Select Enable Editing.
Why can't I edit a PDF in Adobe? ›
If the PDF file is password protected, you need to have the document open password and the change permissions password to edit the PDF/PDF Portfolio.
Why can't I edit a PDF after signing? ›When you sign a PDF using your digital ID, the PDF becomes read-only for others. If you received a PDF digitally signed by others, you can sign it, but can't edit it. While signing a PDF, if the signer chooses to lock the document after signing, the document becomes read-only for everyone, including the signer.
How do I unlock a PDF without Adobe? ›- Go to the Smallpdf website.
- Click on "Choose file" and upload your encrypted PDF document.
- Then, click on "Unlock PDF!", and wait for the process to finish.
The file might be locked because: The file is shared and another user is currently editing it. An instance of the Office app is running in the background with the file already opened. The file has been marked as Final and can no longer be updated.
How do I unlock a file to edit? ›Right-click a file (or click the ellipses (...)) to open the More Options menu. Click Unlock.
How do you unlock something in a PDF? ›When you lock an object, a lock icon appears when you select it. To unlock objects, select them and click the lock icon, or click Object > Unlock.
Is it illegal to unlock a PDF? ›If you do not have a password, there are various software programs available to unlock a document; however, removing a password from a document without permission is illegal in some countries. Generate password-free documents with Jotform PDF Editor.
How do I save a locked PDF file? ›Choose the Secure drop down Menu • Select Remove Security Page 2 • Choose the File drop down menu and select Save As to save the document in a location where you can upload your eFiling document.
How do I unlock file permissions? ›Change permissions for a folder
Right-click the affected folder, and choose "Properties..." from the pop-up menu. Click Security, and then the "Advanced..." button. Click the "Edit..." button (this button may also say "Change permissions"). Click the "Edit..." button.
- There is no need to install ProcessExplorer: we can simply download, extract and run procexp.exe as administrator.
- First, we select Find >> Find Handle or DLL (or press Ctrl-F)
- Then we need to specify the file name that we want to unlock and then we click Search.
How do I force an idea to unlock a file? ›
Unlock a file
Select the file you want to unlock, or open it in the editor. Select VCS | Subversion | Unlock from the main menu, or Subversion | Unlock from the context menu of the selection.